Privacy Policy

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, use our services, or contact us for support.

Personal Information

• Email address (required for account registration)
• Name (if provided)

Usage Information

• Transaction and expense data
• Usage patterns and preferences
• Device and browser information
• Dashboard and category preferences

Receipt Images

When you use the receipt scanning feature, you upload photos of your receipts. These images are stored using Vercel Blob and are sent to OpenAI for automated extraction of the vendor, date, and line-item details. Uploading a receipt is entirely optional.

2. How We Use Your Information

We use the information collected to:

• Provide, maintain, and improve our expense tracking service
• Securely store and manage your financial data
• Process receipt images you upload to automatically extract transaction details
• Send you technical notices and support messages
• Respond to your comments and questions
• Monitor and analyze usage patterns
• Provide service updates and new features

3. Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• Service providers who assist us in operating our website and conducting our business
• When required by law or to protect our rights
• In connection with business transfers or acquisitions

4. Data Security

We apply appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of data transmission over the internet is 100% secure.

5. Data Retention

We store your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this privacy policy. You can request the deletion of your account and associated data at any time.

6. Cookies and Tracking

We use essential cookies for authentication and a privacy-friendly analytics tool (Umami) to understand aggregate usage. We do not use advertising or cross-site tracking cookies. You can manage cookie settings through your browser.

7. Third-Party Services

Our service relies on the following third-party providers, each with their own privacy policies which we encourage you to read:

• Better Auth and Google OAuth — authentication and login
• OpenAI — automated parsing of receipt images you choose to upload
• Vercel Blob — storage of uploaded receipt images
• Neon — database hosting for your account and transaction data

Some of these providers process data on servers located outside the European Economic Area, including the United States. By using features that depend on them, you consent to such international transfers of your data.

8. Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Delete your account and data
• Opt-out of marketing communications
• Data portability

9. Children's Privacy

Our service is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16.

10. Policy Changes

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

11. Contact Us

If you have any questions about this privacy policy, please contact us at support@nextspend.app